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Facilities Officer Job Application

Facilities Officer

  • Full-time · Associate

About the job

FACILITIES OFFICER

 

Are you a go getter, positive minded individual who fits the role profile captured below? There is an opportunity for ambitious, self-driven individuals to fill the above position.

 

REPORTING TO: FACILITIES MANAGER

 

Job Purpose: Manage full Facilities Scope for the bank

 

Key Responsibilities:

Governance

  • Compliance and cost management for all Maintenance related activities.
  • Ensure compliance with all regulatory legislation as applies to facilities management
  • Implement and ensure compliance to OSHA Act
  • Maintain an audit ready environment for both internal and external audits.
  • Plan and coordinate safety inspections as required and ensure implementation of recommended remediation actions
  • Carry out regular inspections of the premises, identify defects, and initiate corrective measures
  • Ensures that all new business are in line with KYC and CTF laws and regulations and customer information is regularly updated.

 

Facilities Management Financials

  • Minimize expenditures, maximize equipment performance and adhere to budgeted cost parameters.
  • Payment processing for all repairs and maintenance costs.
  • Prepare annual Facilities budgets in conjunction with Projects and Facilities Manager.
  • Innovate and initiate green energy solutions for sustainable environment and account for the monetary gains in the implemented initiatives.

 

Facilities Contracts

  • Works with Projects and Facilities Manager to administer contracts execution/renewal program before expiry.
  • Management of facilities services contracts and service level agreements; Management of service providers in adherence to SLAs and contracts.
  • Undertake timely review of Contracts with Legal Department before execution
  • Ensure 100% execution of contracts

 

Facilities Management Reporting/Internal Processes

  • Organize and supervise maintenance and repair of facilities with assigned contractors
  • Conduct and document regular facilities inspections
  • Periodic reporting on budgets vs expenses and monthly savings in respect to facilities
  • Works with Projects and Facilities Manager to complete monthly financial and facilities activity reports
  • Observe and report on progress and completion all works and associated snags as assigned and prepare post-occupancy evaluation reports
  • Keep abreast with latest market trends and developments as relates to Facilities Management
  • Ensures all facilities move-in/move-out paperwork is completed correctly and has been approved by the Projects and Facilities Manager.
  • Support branch fit-out and refurbishment projects as requested

 

Stakeholder Engagement (Supply performance, Customer satisfaction)

  • Manages preparation of all facilities related correspondence, including supplier performance communication and user updates
  • Works with legal department and Projects and Facilities Manager to execute Contract penalties as relates to Facilities Contracts where necessary
  • Schedules site visits and stakeholder engagements regularly
  • Enhance internal and external customer relationship and ensure the customer is satisfied with Facilities department support.
  • Scheduling and implementation of internal and external stakeholders’ engagement through meetings, customer experience engagement and branch visits.
  • Monitor the performance of suppliers as per SLA and take corrective actions as necessary.
  • Manage and mitigate associated risks to enable the organization to meet its obligations and maximize business opportunity
  • Ensure adherence of all bank’s prescribed processes, standard operating procedures and central bank requirements
  • Role Models the Brand and Corporate Values of the Bank in the internal and external market environment
  • Works as part of a team for the purpose of winning together
  • Any other official duty that may be allocated by management from time to time.

 

The Person:

The ideal candidate must possess the following:

 

Qualifications/Experience:

  • A bachelor’s degree in Business, Engineering or related field. A Quantity Surveyor qualification is preferred.
  • Good understanding of the contract law, land law and arbitration related to contracts management
  • 3 years’ experience in Facilities/Property Management
  • Good understanding of Electrical and Mechanical systems
  • Facilities and/or Property Management
  • Maintenance Management
  • Project Management
  • Third party management
  • Working knowledge of Critical Equipment (Generators, UPS’s, AC systems etc)
  • Knowledge of health & safety (OSHA) rules as stipulated by the law

Competencies/Attributes:

  • Interpersonal, relationship-building and networking skills;
  • Procurement and negotiation skills;
  • The ability to multi-task and prioritize your workload;
  • Time management skills;
  • Team work skills and the ability to lead and motivate others;
  • IT savvy;
  • Willing and available to work after-hours and attend to call-outs as and when required
  • A practical, flexible and innovative approach to work

 

ALL applicants MUST apply online to the email; recruitment@bomabora.co.ke; closing date is 30th April 2022 Canvassing will automatically disqualify the candidate. Only shortlisted candidates will be contacted.

 

“We are an equal opportunity employer

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